Simple ways to reduce on-the-job stress

Feeling stressed out? It’s estimated that on-the-job stress costs U.S. companies more than $300 billion annually in increased absenteeism, reduced productivity, increased health care costs and employee turnover. Different people are stressed out by different things, of course. However, research has identified a number of stressors that often affect large groups of employees across many industries — and the ways employers can help address them.

Surveys show that probably the biggest source of stress for workers is balancing work and family demands. That’s why telecommuting and flextime are sought-after options for a growing number of workers nationwide. Studies show allowing workers the option of working just one day of each week at home can dramatically reduce their stress levels. Telecommuting isn’t always possible, but thankfully it’s not the only answer. If you’re an employer, ask your employees how you can help them meet the demands of work and family life, such as working four 10-hour days or moving to a part-time schedule. A bit of flexibility in how, where and when they get their job done can make all the difference. If you’re an employee juggling work and family demands, considering talking with your supervisor about flexible work arrangements.

Some other ways to reduce stress at the office:

Let the sick stay home. At many companies, it’s a badge of honor to go into work sick. Leaders often set the example by doing it themselves. If you’re an employer, create a culture where people do not feel guilty staying home when they are ill. Even more important, encourage your employees to take all of their vacation days each year. One study showed that 52 percent of American workers did not use all of their allotted vacation time last year, even though studies show that vacation time has many health benefits. Take your vacation time — it’s good for you!

Create an after-hours work policy. Another big stressor? After-hours e-mails. Studies show that many employees feel like they have to answer e-mails and solve client problems after-hours. Simply put, it is stressing workers out. France even passed a law addressing the issue. Not having a clear end to a workday and feeling pressure to check e-mails outside work can lead to a lot of stress.

Be a good communicator. Sometimes not knowing what is happening or why changes are being made can affect stress levels.

Offer food. Do you order in food for your employees occasionally? How about breakfast during a morning meeting and offering some bagels, fruit, yogurt and coffee? Need to have a training meeting? How about incorporating it over the lunch hour and have lunch catered? It’s a proven way to raise morale at the office, especially if there is food that caters to a wide range of dietary concerns. Organizing a Friday potluck lunch could help everyone de-stress a bit.

Have a sense of humor. Humor can be a powerful tool for relieving stress. Share a laugh with your employees and co-workers. It’s a great way to help diffuse a stressful situation.